May 5, 2019

How I use: Dropbox for iPhone photo storage and backup

Reading time: 4 minutes

Or in other words: how to stop clogging up your phone storage with photos, by taking them off your phone and putting them in Dropbox (cloud file hosting).

A duotoned dark purple and beige version of the Apple 'filing cabinet' emoji, in front of a light blue triangle shape in the top right corner of the image

For those of us with an iPhone who take a lot of photos (cough, like me, cough), it’s an eternal battle for phone storage space. This is how I process my photos, on a weekly-ish basis, from my iPhone into Dropbox.

I’m wary this is a niche topic, applicable if you:

  • 📸 Take a lot of photos on your iPhone;
  • 📱 Don’t want to use your phone as a photo storage device;
  • 💻 Have a laptop or other computer; and
  • 📦 Choose to pay for a cloud hosting service like Dropbox, rather than Apple iCloud.

This scenario works for me, as I like to sort, ditch and organise my photos while in the process of manually moving them off the phone and into Dropbox. Once in Dropbox, they’re backed up and I can access from any of my devices (laptop, phone, iPad, or a web browser on someone else’s computer). I use the ‘Make available offline’ feature for any images I still want to be able to see on my phone, which just means going into the Dropbox app to see them, instead of the camera roll. I find the empty iPhone camera roll obscenely satisfying, knowing that nothing is piling up in there.

So this is it: how I use Dropbox for iPhone photo storage and backup, AKA iPhone (camera roll) zero.

The instructions are skewed towards an iPhone/Mac combo but sentiment could be applied elsewhere.First a disclaimer: my method is not for everyone! You might be happy to pay for Apple iCloud and let it backup automagically. Or if you use Dropbox and don’t want to spend time “processing” your images, turning on ‘Camera uploads’ could be for you. Or maybe you delete unwanted photos as you go, aren’t as trigger happy with the camera, or just don’t have a problem with phone storage space — if that’s the case, I bid you congratulations and suggest you skip the rest of this article and make yourself a nice cup of tea.

Step 1.

All the fun takes place on your computer, where you can easily see and sort things, so the first step is to plug your iPhone into your computer.

❗ Don’t be fooled if any default suggestions pop up when you do this, including the native Photos app — you may need to check your settings there if it does. In this scenario the Photos app is rendered useless, so I turn my iCloud photo backup off on both the Photos app on my computer, and for Photos in iCloud on my iPhone.

Screenshot of the iCloud settings page in the Photos app showing 'iCloud Photo Library', 'My Photo Stream' and 'iCloud Photo Sharing'
iCloud is off in my Photos app settings
Screenshot of the iCloud settings screen on an iPhone, showing 'iCloud Drive' set to 'On' and 'Photos' set to 'Off'
iCloud is off for Photos on my iPhone

Step 2.

Open ‘Image Capture’ — this is the native photo download app for Mac, used to retrieve images off a phone, digital camera, memory card or scanner.

💡 Pro tip: hold command+spacebar to bring up the inbuilt Mac search feature, then start typing “Image Capture” to find the app. This is a quick way to open any app, file or folder when you know the name of it.

Step 3 (optional, but recommended!).

Start a new folder called ‘Downloaded today’ and save all the photos from your phone that you want to backup (e.g. sort by date and copy only photos from this month, or this year… whatever period you’d like to bring across to Dropbox). I’m a purist, so I download every single photo from my phone here.

🤷🏽 Note: It doesn’t really matter where this ‘Downloaded today’ folder is put, because it’s only temporary — you’re going to delete it at the end. I use the Desktop or Downloads folder.

✅ Also… you could turn on automatic camera uploads for Dropbox and use that folder instead, since the photos would already be saved there, but I prefer knowing which ones I’ve definitely “processed”.

Step 4 (optional).

Once downloaded, I start in list view and sort by ‘Type’ so I can see all the ‘AAE sidecar’ files together and delete them! These are ‘edit info’ files, not real images, but you should keep them if you’re worried about losing any edits made while the photo was on your iPhone.

Step 5.

Open a Finder window to where you want to store the photos on Dropbox. This part is up to you, but I like using ‘Photos > iPhone’ and then subfolders for my image categories.

Screenshot of a Finder window, showing a list of folders. The 'PHOTOS' folder has been selected, followed by an 'iPhone' subfolder, which has subfolders within it like '_TO ACTION', 'Friends and fam', 'Holidays events' and 'Instagram'

‘_TO ACTION’ is my folder for things to follow up, like when I’ve snapped a photo of something in a magazine while at the hairdresser, or a photo of someone’s business card whose details I need to transfer into my contact list.

💡 Pro tip: Using an underscore at the start of the folder name will make sure it appears at the top of the list when sorting alphabetically.

Step 6.

Sit the two Finder windows side by side, so you can see your ‘Downloaded today’ and category folders on half the screen each. Here I change to icon view for the images I’m about to sort.

Screenshot of two side-by-side Finder windows. The one on the left ('Downloaded today') is showing photo thumbnails, and the one on the right ('iPhone') is showing a list of folders such as '_TO ACTION', 'Friends and fam' and 'Holidays events'

💡 Pro tip: I use SizeUp to sit my finder windows neatly side by side.

Step 7.

Right click into the ‘Downloaded today’ folder, choose ‘Show view options’ then turn up the icon size, so you can see what’s what.

Screenshot of a Finder window settings menu, with 'Show View Options' highlighted.

Step 8.

While you’re going through photos in the ‘Downloaded today’ list, hit spacebar when an image is selected to see it large (then spacebar again to reduce).

Step 9.

Hold the command key to click on multiple photos before moving them across.

Step 10.

You might like to create ‘subfolders’ for particular events when there are a large set of photos for them:

Screenshot of a Finder window, showing a list of folders. The 'Holidays events' folder has been selected, which has subfolders such as '2018-06 Dark Mofo' and '2019-04 Rone exhibition'

Step 11.

Once you’re happy that all the photos have been saved into their rightful home / relevant folder in Dropbox (and are backed up there, denoted by the green tick) — so the ‘Downloaded today’ folder should be empty — you can go back to Image Capture and delete those images off your phone.

Step 12 (optional).

On the Dropbox app on your phone, you can make certain folders available offline so you can see these anytime without using your mobile phone data.

Screenshot of the Dropbox app settings page for a particular folder ('iPhone'), showing options such as 'Copy link', 'Share' and 'Make available offline'

And voila, iPhone (camera roll) zero! Replaced by backing them all up to Dropbox, and making available offline on an as-needed basis only.

One thing this photo processing technique has taught me is that every single photo you take becomes a promise to your future self to deal with it later (one way or another), and sometimes the answer may be not to take the photo in the first place.

Psst… if you use this referral link to sign up for Dropbox, you’ll get an extra 500 MB added to your 2 GB of free space.


Share

Jess Allison

Optimist. Traveller. Dreamer. Doer. Delivery Manager (ex Digital Producer). See what else I've written here.

You may also like...

Leave a Reply

Your email address will not be published. Required fields are marked *