How to live by your values with help from your calendar

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Summary: Use your calendar to schedule activities that align with your values. Block time for priorities, review your week to ensure balance, and adjust as needed to stay true to what matters most. This approach helps you stay focused and intentional.

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If you’d rather watch than read, here’s the video version (8min):

Here’s what’s covered:
0:02 What are values?
0:17 What’s the point in knowing what they are?
0:58 How to work them out
1:07 Start with a long list
1:32 Narrow it down to a shorter list (eg. up to 5 values)
1:54 How I narrowed mine down
2:00 My shortlist of 5 values
2:20 Making your values visible
2:32 Holding values lightly
2:51 Value alignment AKA applying them to your life
3:47 Using your calendar to live in alignment with your values
4:10 My personal calendar demo
5:24 Showing my work calendar overlay
5:54 Including estimated period dates to inform planning decisions
6:06 Using colour coding to assess balance at-a-glance
6:33 Questions to ask yourself when looking at your calendar
7:19 Summary / cheat sheet

What are values?

Your values are your deepest desires. Whether you’re aware of them or not, they’re the things you value most: they represent who you ARE, not who you think you SHOULD be.

By taking the time to figure out what you really, truly value, this can act as a compass as you move through life, helping guide your decisions. Should I start a family? Should I move to LA? Should I have a bagel for breakfast? …these might depend on whether you value financial freedom over being a parent, stability over adventure, or deliciousness over health.

Using your values as a frame of reference can help make even the toughest life questions a bit easier.

How to work out what your values are

A good place to start is by doing a quick Google for “values list” (James Clear and Brené Brown both have good ones!), and browsing the results for any words that resonate — at this point you can write down as many as you like. Go wild! 🐆

Try asking questions like: Who do I want to be? What do I like to do? What do I care about in relationships? What do I care about at work or school?

When I recently did this exercise, here are some of the words that stood out for me:

Who do I want to be? authenticity caring empathy enthusiasm flexibility generosity kindness positivity self-awareness warmth	What do I like to do? learning creativity nature movement energy variation self-care
What do I care about in relationships? connection encouragement learning love playfulness sharing	What do I care about at work? achievement coaching consistency productivity responsibility self-development

Another approach is imagining your 100th birthday party: who’s there, and what do you hope they are saying about you? If I’m lucky, mine will sound something like this:

“Jess has always cared about learning new things and sharing what she’s learned with others. She worked hard, but always created space for her partner, family and friends, and understands the need for balance in all things. She also champions self-care, and will have no qualms saying no to an invitation or extra work, if she knows what she actually needs is to rest — and hopes others would always do the same.”

So you’ll have a list of words, but at this point it’s likely all they’ll tell you is that you care about a lot of stuff 😬 Now it’s time to narrow them down. Ideally you only want five, or less! You want to really hone in: what are your top, top priorities? Because if everything is a priority, then nothing is.

Try comparing them side by side, and removing similar words. Like caring or empathy? Coaching or sharing? Movement or energy? If you’re having trouble deciding, flip a coin and see how you feel about your reaction to the result!

After this painstaking process, you should have your five top values.

Here’s what I came up with for mine:

1. Authenticity
2. Caring
3. Learning
4. Sharing
5. Movement

Once you have this list, stick it on your fridge or above your desk; somewhere prominent so you can refer to them regularly. Only don’t get them etched in stone. We are changeable creatures, and our values will shift over time. Maybe you’ll realise one of them wasn’t quite right to begin with. Make sure you can easily change these over time. I recommend post-it notes.

You might also like to incorporate these in your personal charter.

How to live by your values

This is where your calendar can come in handy. It’s your best tool to make sure that how you’re using your time reflects your values. What do you want more of in life? Art? Gardening? Learning? Sleeping? Schedule it!

This might be in a diary, a calendar on your wall, or digital like Google Calendar. I’m a gCal queen myself, because it’s always with me and I can take advantage of fancy features like a shared car calendar with my partner, recurring events, and showing the phases of the moon 🌝

The next level here is to colour-code your calendar, to give you a visual at-a-glance check of what you’re prioritising:

• What’s getting more time than it should?
• What’s not getting enough?
• Are you living by other people’s priorities, or your own?
• If you had a magic wand, how would you change your next week?

If you want to be the kind of person who works out after work, but it’s never scheduled, well… go on, give it a whirl.

tl;dr

In summary:

✅ Know your values
✅ Refer to them regularly
✅ Reflect on them
✅ Plan your time to match

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Trying to live more intentionally, but getting lost in the day-to-day?

This guide is your first step — but building a routine around your values takes time, reflection, and a few practical tools.

Need help mapping your values into your actual week?
Our Organised Creative Notion template is designed to help you plan your time around what matters most — your goals, your energy, your priorities.
GET THE ORGANISED CREATIVE TEMPLATE →

Running a business and feeling out of sync?
Our Small Business Operations Review is a one-off session that helps you realign your systems with your values, so your business supports your life (not the other way around).
BOOK AN OPERATIONS REVIEW →

Small shifts in your schedule can lead to big changes in how your life and work feel. Let’s start there.